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Policy for Confidential Records
At GATEWAY, we are committed to ensuring the confidentiality and security of sensitive information entrusted to us. This policy outlines the guidelines and practices for handling confidential records within our business operations.
Confidential Records
Certain records under our control are considered confidential and are not accessible to the general public. These records will be accessible only to authorized personnel and entities for specific purposes as outlined below.
Access to Confidential Records
Confidential records will be made available only to authorized agencies, individuals, or entities for the following purposes:
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Criminal Justice Agencies: For the administration of criminal justice, criminal justice employment, and screenings related to criminal justice facilities and sensitive information.
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Law Enforcement Agencies: For purposes including but not limited to the issuance or renewal of licenses, permits, certifications, or registrations related to security personnel, private investigators, or similar professions.
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Government Agencies: Such as those involved in licensing, regulatory functions, and eligibility determinations for crime victim compensation, or other lawful purposes authorized by applicable state law.
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Qualified Entities for Background Checks: As defined by applicable laws regarding criminal history screening.
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Departments of Health, Safety, and Revenue: For purposes including but not limited to driver license administration, public safety eligibility determinations, and other legal or regulatory functions.
Access Control and Identification
To ensure proper handling of confidential records, a criminal justice agency or authorized entity may require positive identification, including fingerprints, before releasing any closed record information. All requests for confidential information will be handled in compliance with applicable law and guidelines.
Record Security and Confidentiality
All confidential records will be stored separately from public records to ensure they remain inaccessible to the general public. We will take necessary precautions, such as redacting or blacking out sensitive information, where applicable, to ensure that only authorized individuals or entities can access the confidential portions of the records.
Retention and Destruction of Records
Closed records will be securely maintained and will not be destroyed unless otherwise stipulated by applicable laws or regulations. We are committed to adhering to legal guidelines for record retention and destruction, ensuring that sensitive data is protected during its lifecycle.
Policy Changes
This Privacy Policy may be updated periodically to reflect changes in applicable laws or business practices. Any changes will be communicated to the relevant parties and will be available for review.